22-24 October 2025- Pretoria
Format : Hybrid
Course Overview
This Supply Chain Management Bid Committee Training must be applicable to public entities and must comply with the PFMA, National Treasury guidelines, circulars and instructions, PPPFA and any other legislation applicable to public institutions.
The training should be based on all current applicable legislation up to 31 August 2022 and must inter alia;
Be align with legislation and National Treasury guidelines and practices notes. Review and quality assess ensure that it
in line with current legislation/regulations and public sector best practice.
Provide a comprehensive checklist of all current SCM legislation and regulations in force for Schedule 3A public entities and
the main items that need to be complied with which can be developed into checklist for compliance. Build the capacity of end users who operate in cross functional teams as well as specialists in specific fields who are responsible for procurement of goods and services
This training is aligned to the basic values and principles governing public administration as contained in the Constitution of The Republic of South Africa (No.108 of 1996) PFMA and other SCM regulations, in that it promotes a high standard of professional ethics, the efficient, economic and effective use of resources and accountability.
This course also incorporate in line with any changes to the PPPFA, National Treasury circulars and instructions or any applicable legislation.
After completion of this course, participants should be able to:
- Explain the elements of the Supply Chain Management model within public service that applies to the requirements for procurement of goods and services, including the different procurement levels and processes to be followed by each level.
- Explain the regulatory framework that governs Supply Chain Management within the public service to demonstrate an understanding of how each legislation and/or prescript regulates the supply chain management.
- Discuss the importance of ethical conduct within the public service and how these impacts on their behaviour as end users who does procurement of goods and services.
- How to prepare proper bid specifications and evaluate bids and quotations within the public service, according to National Treasury Regulations and Practice Notes in a fair, transparent and equitable manner.
- Explain the code of conduct.
- Incorporate all current changes in the SCM regulation from July 2021 to 31 August 2022.
- Explain the duties of each SCM committee as well as the responsibilities of SCM unit.
- Understanding Specific Goal / B-BBEE level evaluation and points allocation.
- Do’s and Don’ts when interacting with bidders.
- Tender confidentiality.
- Identifying and eliminating fraud in the tender process.
- Contract Management outline.
- How do you deal with conflict of interest of bidders – if ex-employees, or family members working at a certain company
- Public Procurement Act
Course Outline
Session 1: Background of Procurement Reforms in SA Public Sector
Session 2: The elements of a relevant Supply Chain Management model
- Demand Management;
- Acquisitions Management;
- Logistics Management; and
- Disposal Management
Session 3: The role and duties of bid committee system
- Responsibility of Bid Evaluation Committee
- Responsibility of Bid Adjudication Committee
Session 4: Regulatory framework applicable to the Bid Committee System
Session 5: Ethical Standards –code of conduct
Session 6: Legislative background to Bid Committee
Session 7: Appointment of Bid Committee Members
Session 8: Composition and function of the various Bid Committee
Session 9: Drafting of specification
Session 10: Drafting of a Term of Reference (TOR
Session 11: Approval of Specifications/TOR
Session 12: Bid or quotation documents to be prepared by SCM acquisition Unit
Session 13: Administrative compatibility –evaluation
Session 14: Calculations of points for price and B-BBEE in accordance with the PPPFA Regulations 2022/23
Session 15: Bid Adjudication Committee Meeting Procedures
Session 16: Identifying and eliminating fraud in the tender process.
Session 17: Contract Management outline.
Session 18: How do you deal with conflict of interest of bidders – if ex-employees, or family members working at a certain company
Bid Committee Brochure
